To ensure a positive and respectful environment for everyone, we ask all members to adhere to the following guidelines:

This website and Bid Forum is owned and operated by Bid Essentials Ltd. These Terms set forth the terms and conditions under which you may use the Bid Forum and services as offered by us.

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By accessing or using the website and the Bid Forum, you approve that you have read, understood, and agree to be bound by these Terms.

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Who Can Use the Bid Forum and Requirements Needed

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In order to use the Bid Forum you must be at least 18 years of age, or of the legal age of majority in your jurisdiction, and possess the legal authority, right and freedom to enter into these Terms as a binding agreement. You are not allowed to use this Bid Forum or receive services if doing so is prohibited in your country or under any law or regulation applicable to you.

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Key Commercial Terms

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When buying a monthly subscription, you agree that: (i) you are responsible for reading the full listing before making a commitment to buy it: (ii) you enter into a legally binding contract to purchase a monthly subscription, and you complete the check-out payment process.

The prices we charge for using our services / for our products are listed on the website. We reserve the right to change our prices for products displayed at any time, and to correct pricing errors that may inadvertently occur. Additional information about pricing is available on the payments page.

The fee for the services and any other charges you may incur in connection with your use of the service, such as taxes and possible transaction fees, will be charged on a monthly basis to your payment method.

 

Cancellation and Billing Issues

 

1.  Subscription Cancellation

• Users can cancel their monthly subscription at any time through their account settings

• Upon cancellation, users will continue to have access to the forum until the end of the current billing cycle

• No further charges will be applied after the cancellation date

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2.   Billing Issues:

• If users experience any billing issues or believe they have been charged in error, they should contact info@bidessentials.co.uk within 30 days of the charge

• Valid billing disputes will be resolved with a full or partial refund, depending on the nature of the issue

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3.  Changes to the Policy:

• We reserve the right to modify this cancellation policy at any time

• Users will be notified of any significant changes via email or through a notice on the forum

 

Fair Use Policy for Specialist Questions

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Bid Essentials encourage open and respectful discussions. When asking questions to our bid specialists, please keep the following in mind:

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• Brief Questions: Please keep your questions concise and to the point

• Longer Answers: For questions requiring more detailed responses, please contact Bid Essentials directly. Extra charges may apply

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Retention of Right to Change Offering

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We may, without prior notice, change the services; stop providing the services or any features of the services we offer; or create limits for the services. We may permanently or temporarily terminate or suspend access to the services without notice and liability for any reason, or for no reason.

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Ownership of Intellectual Property, Copyrights and Logos

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You recognise and agree that by uploading any content (including, but not limited to designs, images, animations, videos, audio files, fonts, logos, illustrations, compositions, artworks, interfaces, text and literary works) through any means to the Bid Forum, you confirm that you own all the relevant rights or received the appropriate license to upload/transfer/send the content. You agree and consent that the uploaded/transferred content may be publicly displayed at the website.

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Right to Suspend or Cancel User Account

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We may permanently or temporarily terminate or suspend your access to the service without notice and liability for any reason, including if in our sole determination you violate any provision of these Terms or any applicable law or regulations. You may discontinue use and request to cancel your account and/or any services at any time. Notwithstanding anything to the contrary in the foregoing, with respect to automatically-renewed subscriptions to paid services, such subscriptions will be discontinued only upon the expiration of the respective period for which you have already made payment

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Indemnification

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You agree to indemnify and hold Bid Essentials Ltd harmless from any demands, loss, liability, claims or expenses (including legal/attorneys’ fees), made against them by any third party due to, or arising out of, or in connection with your use of the website, the Bid Forum or any of the services offered on the website.

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Limitation of Liability

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To the maximum extent permitted by applicable law, in no event shall Bid Essentials be liable for any indirect, punitive, incidental, special, consequential or exemplary damages, including without limitation, damages for loss of profits, goodwill, use, data or other intangible losses, arising out of or relating to the use of, or inability to use, the service (The Bid Forum).

To the maximum extent permitted by applicable law, Bid Essentials Ltd assumes no liability or responsibility for any (i) errors, mistakes, or inaccuracies of content; (ii) personal injury or property damage, of any nature whatsoever, resulting from your access to or use of our service; and (iii) any unauthorised access to or use of our secure servers and/or any and all personal information stored therein.

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Right to Change and Modify Terms

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We reserve the right to modify these terms from time to time at our sole discretion. Therefore, you should review these pages periodically. When we change the Terms in a material manner, we will notify you that material changes have been made to the Terms. Your continued use of the Website and the Bid Forum or our services after any such change constitutes your acceptance of the new Terms. If you do not agree to any of these terms or any future version of the Terms, do not use or access (or continue to access) the website and the Bid Forum or the service.

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Promotional Emails and Content

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You agree to receive from time-to-time promotional messages and materials from us, by mail, email or any other contact form you may provide us with (including your phone number for calls or text messages). If you don't want to receive such promotional materials or notices – please just notify us at any time. 

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Preference of Law and Dispute Resolution

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These Terms, the rights and remedies provided hereunder, and any and all claims and disputes related hereto and/or to the services, shall be governed by, construed under and enforced in all respects solely and exclusively in accordance with the internal substantive laws of England and Wales, Scotland and Northern Ireland, without respect to its conflict of laws principles. Any and all such claims and disputes shall be brought in, and you hereby consent to them being decided exclusively by a court of competent jurisdiction located in England and Wales, Scotland or Northern Ireland.

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Customer Support and Contact Information

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For any questions or concerns regarding this policy, users can contact our support team at info@bidessentials.co.uk.

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Profile Visibility

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The Bid Forum is a ‘user community’. All users that join the Bid Forum have a public profile that is publicly visible to site visitors and that their public activity (such as their posts or comments) will be visible to other visitors of the Bid Forum.

You can opt-out and exit the community (through your Profile), and upon doing so your profile will not be publicly visible.

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Terms Effective From

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These terms and conditions are effective from:  28th March 2025.

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